If no PCVP is assigned to an employee, the behavior of the default paycode (duration, symbolic source) is defined by the configuration of the request subtype. Leave Accrual Type. In Duration select one of these options. Tell Me. See My Time Off tile Advanced Options and Using My Calendar, respectively, for more information. For other half-day amounts, select Note: The Duration field is displayed on the My Time Off tile only if configured for your system. Open the Request Time Off slider using one of these methods: If you did not select dates in My Calendar or to change or add dates . You can update or cancel a time off request in two different ways: Go to the Time Off tab and hover over a future request in the Upcoming Time Off section. Can I change or cancel my time off request after I submitted to my manager for approval? ; Select the start date and end date of your request usng the calendar icon in the Dates field, then select Apply. More details on these changes can be found below. In My Notifications, click My Requests. However, for managers to act upon the requests, they must select a time period that spans all date ranges in the request. - Approved requests become Cancel Approved. Note: If your request subtype was configured with only Full Day, the Duration field is not displayed. Type of Time off. 3. ; Select Review to see your request before submitting it or select Submit to send the request. To Delete a Time Off on the Employee Details page On the EMPLOYEES> Employees List: Click the magnify glass icon of the employee name and choose the Time Off tab Click the checkmark box next to the entries you want to delete Click the Delete Selected button Choose Yes to confirm To EDIT a Time Off from the By Employee schedule view Typically, after your employees approve their timecards, you also review and approve them. Filter your search by category. Examples: A PCVP for unionized employees allows vacation in full days only, based on the schedule and collective agreement. In addition, households that receive SNAP and Social Security benefits will see a decrease in their SNAP benefits because of the significant cost of living increase to Social Security benefits that took effect on Jan. 1, 2023. If it was configured with only Hours, only the Start hours and Select the duration and paycode as described earlier. Note: If a timecard has multiple job approvers and the timecard setting Include Enhanced Multi Approval Shading has been selected in your Timecard Settings, then only the jobs that have been approved are shaded. You can retract a time off request after it has been submitted for approval to your manager. The Canceling Time Off Requests job aid shows how to cancel approved and unapproved time off requests. Over-coverage cannot result because the open shift matches the original shift. Otherwise, if you are finished specifying your request. are request subtypes Classifications of schedule requests from employees. Cancel time-off requests from My Calendar Display My Calendar by doing one of the following: On the My Schedule tile , click View My Schedule . If you do not define the priority order, the subtypes are listed alphanumerically. The display of approval shading for timecards with multiple approvers depends on your timecard settings. When you click Cancel Request the arrow will change to pointing right showing an activity is Once a time off request has been submitted, you cannot make any changes to it. The heatmap colors and symbols correspond to absence quotas that have been established for your team: If enabled by your manager, you can display the heatmap to help you determine if your time-off request is likely to be approved based on current team quota values; guided recommendations Recommends to managers whether to approve or reject requests. In UKG Dimensions, a heatmap is a color-coded overlay that can be displayed on your calendar and request slider. Paycode Filter Set: Select a group of paycodes to limit the number of paycodes to make available when employees submit requests. Note: Best Practice: Because edits can affect pending requests, create new request subtypes rather than edit current request subtypes. endstream endobj 164 0 obj <. When an employee has multiple timecard approvers, managers approve the portions of the timecard that belong to them that is, the time worked for the locations and jobs that are within their manager job transfer set. Request Time Off You are here: Schedule > Employee Self-Service > Employee > Request Time Off Request Time Off Note: If historical time-off requests are permitted in your organization, you can submit time-off requests in signed-off periods. You must restore the deleted process or notification and the links from the request subtype. For details about the interaction of PCVP, Paycode Filter Set, Paycode DAP, and the Display Additional Paycodes option, see Display Additional Paycodes. To remove all manager timecard approvals from the timecard: If you have sign-off rights, you can sign off employee information for the previous pay period to prevent further timecard and schedule edits. The tile will display additional fields required to fully specify the symbolic amount (for example, Start Time and End Time fields for the Hours symbolic amount). Employees will use Kronos to request time off including vacation, sick, civil, bereavement, etc. /n Note: If a selected business process An organized flow of activities or tasks that achieves a business goal. The name of the type of leave. not select this option. You can also approve multiple timecards at the same time from the Employee Summary page. Click Tap the Requeststab. Locate the pay period containing the time off The system displays a summary of the current request. Note: Whether or not . You can change or select additional dates later in the request process if you choose. You can also approve, refuse, edit, cancel the request, or add a comment using the glance actions. If you later select For more information, see Configure Schedule Planner and %%EOF 0 Select subtypes. How to create a simple Time of request Learn Kronos Configuration: https://youtube.com/playlist?list=PL2fo8XT4Cn2SZeXr8en6TlCx6mjp3jGxtKronos Time off The DAP defines all paycodes that this employee can access. Click the Requests tab. Otherwise. If you want to add comments or additional dates to the request, go to the next step. (Optional) Add time periods to the request: Durations and pay codes can vary among the days and ranges you specify. Kronos Coach Help . If the open shift is available, reassign the original shift to the employee and delete the open shift. Change status to (All Status). The way that approval is displayed in your timecard differs depending on whether you are using table view or list view. Cancel is allowed on requests with a status of Requested, Cancel Requested or Approved. The Approving or Rejecting Employee Time-Off Requests job aid shows how to use approve or reject employee time-off requests in the application. How to adjust and pay out the Paid Time Off Plan: Adjust Paid Time Off Accruals *Go to Maintain Accrual and Time Off Adjustments/Overrides under Time and Leave related actions *Add 7.8 hours to Paid Leave Accrual Straight (This is the accrual plan for the Paid Time Off Note: The approval method for an employee is defined in their person record. To act on a time-off request without viewing details, click the applicable Quick Action and then click the request in the schedule. Time-off requests can be configured to support many different employment scenarios. track time spent or worked outside of the employees regular duties. 290 0 obj <>stream Click Cancel. Note: Request cancellations must always be approved by a manager, and cannot be approved automatically. If the requested time off was approved, the request to cancel displays: Approved if your manager approves the request. Click More . See the next step if you want to add time periods to the request. Current category: Press Alt + 0 within the editor to access accessibility instructions, or press Alt + F10 to access the menu. Another PCVP for salaried employees allows vacation in full or half days, based on the contract. Open My Calendar using one of these methods: (Optional) Select the dates for your request. The manager adds a paycode edit to the start of the shift, for a three-hour duration for Training from 9am to 12pm. Select the one or more check boxes next to. hb```a``:A2@f30XS% (A1+ 3eY1fbYV.J ,3DMd8T/ai+tz n' _( Cancel from My Notifications. Otherwise, click tap Done. KRONOS PTO CASH OUT INSTRUCTIONS STEP 1: Log into Kronos using your Network ID and Password. STEP 2: Select the day you would like to request a PTO Cash Out. STEP 3: Select the PTO Cash Out option. STEP 4: Click on the Amount Column to add the amount of Hours. Step 5: Enter the Amount in HOURS for the PTO Cash Out Request and Press Save You must select Approval Settings in order to set the following options. at the bottom. ; Enter the number of hours you are requesting off in the Duration field. You cannot delete subtypes that are being used. Select the request you want to cancel. For more information on compressed work week data and totals, see the Compressed Work Week (9/80) help topic. hbbd```b``f5 idfH DuMJ`~-d&@ To re-request the day you must create a new time off request. The approval method is the same, the only difference is that only the time that belongs to the manager is approved, not the entire timecard. Use PCVPs to assign different paycode behaviors to different groups of employees. 347 0 obj <> endobj Open a timecard and select the appropriate timeframe. that employees use to request time off for vacation, illness or recovery, appointments, personal time, or other absences. Instead, submit a new shift swap request that reverses the original request with the same employee. Time-off requests can be configured to support many different employment scenarios.. You cannot cancel swap requests Employees can exchange their scheduled shift with a shift scheduled for another qualified employee.. This results in a partial override of the shift, where the employee is now working for 8 hours instead of 11. (PCVP (Paycode Values Profile) Assigns different paycode behaviors to different groups of employees.) If you only approve part of the timeframe, the Approve indicator is still available. Press the "Reset" soft key, located on-screen, and then confirm the restart by moving the cursor using the Tab button to "Yes" and pressing "Enter." Click the "Log Off" button of the Kronos, and then turn the power off to the time clock. Wait about 30 seconds, and turn the power back on. The Absence Calendar embeds time-off requests in the schedule and provides a long-term view of requested and approved time-off for the employees loaded in the schedule. Click Cancel Request . Select the start date of your request from the calendar. You can access the guide After selecting My Time Off from the Employee Dashboard, click on the Time Off Request you would like to cancel from the Request List: On the Request Summary page, select Cancel Request: Add any comments, if needed, then click Cancel Request: Youll receive confirmation that the request was cancelled. Select a request to cancel. 3. Configure Staffing Dashboards. by right-clicking on the existing request. -]2 . Click My Info > My Time > Time Off > History in Kronos WFR. You cannot remove the approval after the timecard is signed off unless you remove your signoff first. Click Tap More . If it was configured with only Hours, only the Start Time and hWio7+%Ak/L8ia;ul, u!WmE>O5$:IQbq,N ,J0t mB3aTD2@1I3FT*LZQLz=m)2de+cZPJ`j~ b7.qq~;AL~uu?Q See Request Shift Swaps for more information. Alternatively, you can configure and assign a Paycode Values Profile (PCVP) Assigns different paycode behaviors to different groups of employees. Depending on your access rights, it is possible to remove sign-off if you need to make edits. If a time-off request that resulted in a partially overridden shift is canceled, the shift is restored and the breaks are automatically readjusted. Click Cancel . Hover over the time off request you want to retract or cancel. ; Select Submit. Only Employee and Manager Notifications configured in the request subtype are sent, not notifications that are configured in Approval Settings. The Request Time Off slider displays a calendar. Use the My Time Off tile when you want to submit a time-off request as simply as possible. (Durations and pay codes can vary among the days and ranges you specify.) (Optional) To review the request, and to optionally add comments or additional time periods. LOG OFF . endstream endobj startxref From your Home page, in the My Notifications tile, click My Requests. Choose a different time off category, dates, or hours as Select . Coach Tutorial . Cancel from My Notifications: Click Home > Main Menu. ] [|A&-@g`x` - The recommendations are based on coverage and accruals balances. You can do either of the following: Note: You must also have the Adjust Breaks Automatically setting configured in the Schedule Planner or Staffing Dashboard. If you approve the entire timeframe, the Approve indicator becomes unavailable. U\Q`$TE,"\n f#`LKvH`0yr)"@$!X If the manager is not available and therefore cannot remove their approval, managers (or administrators) that have permission can remove approval and edits can be made to the timecard. If cancellation is approved, do not reassign the original shift to the employee. From this panel, you can cancel an existing time off request (see below) Cancel a submitted or approved time off request If your time off request was submitted but not yet approved or if Hours, you must enter the times again. The employee is scheduled to work an 11-hour shift from 9am to 8pm, so the shift includes two 15-minute breaks. Click the . You can cancel your submitted or approved time-off requests Request subtypes that employees use to request time off for vacation, illness or recovery, appointments, personal time, or other absences. Note: You can configure UKG Dimensions to send an employees Reports To manager an email with a calendar attachment (.ics file) when a time-off request (TOR) transitions from one state to another (from submitted to approved, for example). Suite-wide Navigation. Otherwise, if you are finished specifying your request. 268 0 obj <>/Filter/FlateDecode/ID[<753406E86094924794AC5273E99C5998><4089E09384188B4EAC251964AF8AEFA8>]/Index[225 66]/Info 224 0 R/Length 178/Prev 257816/Root 226 0 R/Size 291/Type/XRef/W[1 3 1]>>stream l# "30,x` 6] You can approve the entire timeframe or part of the timeframe. Click Cancel Request. If you want to review the request before submitting it, or to add comments or additional time periods, go to the next step. 14. You can approve the entire timeframe or part of the timeframe. Select the appropriate timeframe and search criteria. If you only approve part of the timeframe, the Approve indicator is still available. Would you like to view a quick tutorial on how to use Kronos Coach? 0 2nd Half Day, or You may not see all of the options because the available durations depend on the configuration of the request. A date with both a black dot and a number can indicate one of the following, depending on your organizations configuration: the total count of outstanding and approved requests. To submit time-off requests from My Calendar: The Type of Time Off field is displayed on the Request Time Off slider only if you are configured with more than one request subtype. From this panel, you can cancel an existing time off request (see below) Cancel a submitted or approved time off request If your time off request was submitted but not yet approved or if your request was already approved, you can cancel it by submitting a cancellation request to your manager for approval. and from My Calendar. In addition, the field might display a different label depending on how it was configured. 163 0 obj <> endobj 3. Select Next 3 months or Next Year for the period depending on the request date. Once a time off request has been submitted, you cannot make any changes to it. Select the end date of your request from the calendar. to override the behavior of the default request paycode. 1 Click Show Menu, People Information > Timekeeping > Employee Role, Resolve timecard exceptions (hourly timecard). Enter the start time of your requested time off in the, Enter the number of hours you are requesting off in the, On the Home page, from the My Notifications tile, select. In the glance, you can view approval recommendations, employee accrual balances, and other request details. The request glance opens. The Date field reflects the dates you selected in the previous step. The email will have a link to Kronos iSeries Central. The approval bar on the left side of the timecard changes, depending on who has approved it: This option removes all manager timecard approvals so that edits can be made to the timecard. Note: You are not prompted to confirm cancel requests. .video-dimensions.vjs-fluid { Important: The time off starts only when the first shift of the day starts. Note: You are not %PDF-1.5 % If you configure only one symbolic amount, the Duration field displays only that symbolic amount; the employee cannot select another. In addition, households that receive SNAP and Social Security benefits will see a decrease in their SNAP benefits because of the significant cost of living increase to Social Security benefits that Kronos v8 Mobile for Salaried Non -Exempt Employees To cancel an approved request, tap . Timecard approved by employee but not by manager. Past Year = Time endstream endobj startxref (Optional) To review the modified request, and to optionally add comments or additional dates. If the request was already approved, cancelling will alert your supervisor and put the time back in your leave bank. Select the day or days you want to add to the request. endstream endobj 226 0 obj <. Kronos is an electronic, paperless system used for time and attendance, leave management, payroll and more. Kronos time-off cancel. (Optional) Enter comments and notes. A. If you need to review work week data or totals for 9/80 employees before timecard approval or sign-off, you can view this information in a Dataview using the Previous Work Week, Current Work Week, and Next Work Week timeframes. *(f` @/< Retract or Cancel a Submitted Time Off Request. When your employee timecards are ready for payroll processing, you sign off their timecards. hb``b``zPAXsHrN|}L_4``,/``/h +ns&kELcdo81`RB.K TMyS1+P}Cx? c6:ra,flwy/ . An employee has work rules assigned that specify 8-hour shifts contain 1 shift break and 10-hour or more shifts contain 2 shift breaks. In the window that opens, click the drop-down for the Change Type and choose Cancel Time Off or Modify Time Off If Cancel Time Off is selected, any approved time off on the timesheet endstream endobj 348 0 obj <>/Metadata 19 0 R/Pages 345 0 R/StructTreeRoot 49 0 R/Type/Catalog>> endobj 349 0 obj <>/MediaBox[0 0 612 792]/Parent 345 0 R/Resources<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 350 0 obj <>stream The Approving or Rejecting Employee Time-Off Requests job aid shows how to use approve or reject employee time-off requests in the application. 218 0 obj <>stream This job aid outlines the steps for submitting and cancelling a time-off request. Display "Add Another" Button for Additional Dates, Allow with Option to Restore Schedule at Approval, Restore Schedule Only if Open Shift is Available, Override Shifts on All Days Except Holidays, Configure Notifications for Schedule Requests. Youcan access the job aid by scrolling down to theAttachments area, located below theRelated Articlessection, and selectingthe PDFentitledApproving or Rejecting Employee Time-Off Requeststo download it or click View to view it. In Default Start Time, do one of the following: Note: The time off starts only when the first shift of the day starts. Note: In an hourly timecard, if two managers own different segments of the same shift, the shift is shaded when both managers have approved the timecard. 6.) To display the heatmap on your calendar and request slider: (Optional) If you have multiple assignments, select an assignment from the, On the Request Time Off slider, select the. The system displays a summary of the current request and notifies you that it has been submitted. Note: For employees that have multiple approvers, managers can only remove approval for totals that belong to locations or jobs in their employee group. Tip: The start and end times reset if you select another duration. 1st Half Day, If the approval settings in the request include approval step settings that have, (For Time-Off request types only): Select, A manager adds a paycode edit, by specifying a, An employee or a manager on behalf of an employee enters a partial day time-off request, by specifying a. Page 1. Kronos: How to Approve Employee Timesheets (Manager), Kronos: How to Request Time Off for Another Employee (Manager), Kronos: How to Approve or Reject Employee Time-Off Requests (Manager). Close. To navigate to past or future months, use the. Thecalendar closes and the Request Time Off slider now displays Dates, Duration, and Pay code fields. 366 0 obj <>/Filter/FlateDecode/ID[<975816D0B08056449D8EED036F5CD5B1>]/Index[347 46]/Info 346 0 R/Length 102/Prev 751417/Root 348 0 R/Size 393/Type/XRef/W[1 3 1]>>stream ; Enter the start time of your requested time off in the Start hours field. To open the Request Time Off form do one of the following: - Submitted requests become Cancel Submitted. Jobs that have not yet been approved are not shaded. Contact your UKG Representative for more information. Employee Notification. If the request was already approved, cancelling will alert your supervisor and put the time back in your leave bank. If the Include Enhanced Multi Approval Shading option is not selected, then the entire timecard is shaded when the manager approves the timecard. Cancel a submitted or approved time off request If your time off request was submitted but not yet approved or if your request was already approved, you can cancel it by submitting a 2. hbbd```b``VA$6d wg@$g0 "Yd5XddOA8"e\Q`3$;XL]M7,&ow LV"_L@ejiNg` The paycodes that are displayed in the Reason list are defined by the Paycode Values Profile (PCVP) or the Paycode Data Access Profile (DAP) that are assigned to the employee, and the Paycode Filter Set that is configured for the request subtype as follows: In Fixed Value (hours), enter a fixed duration from 0-24:00 hours. End hours fields are displayed. [dqM[4cFLGkX|5.qoj|5"9/qf{/WSi4;;Tp>. For more information about exceptions, see, If there are any pending changes to a timecard, you cannot approve it until the changes are resolved. Modal body. Note: To allow time-off requests for signed-off periods, see the Enable Historical Time Off Requests topic. Click Tap Main Menu > My Information > My Calendar. Note: You must also select an Business processes are used for Employee and Manager Notifications, Approval Settings, and Request Purpose. Canceling an unapproved request, through the Time Off History screen. See the People Information > Timekeeping > Employee Role help topic for more information. For more information, see Timecards with multiple approvers. field and select the type of hb```*x1G6eK-i!-u*H&e3z%-{yd````h`q r4/[BrbXdX2Yc7p0]3irk'A(z H3 Otherwise if not defined and if the request is approved, the paycode starts at the same start time as the previous assigned shift. Click the arrow to activate the pop-up menu. Click Tap Cancel Request . You can display the calendar heatmap to help determine availability of the days you want to include in your requests. Select the request you want to cancel. %PDF-1.5 % The background color of the timecard changes, depending on who has approved it: Timecard approved by manager but not by employee. A paycode filter set filters a subgroup of paycodes from the paycode data access profile (DAP) that is assigned to an employee. Click Tap Cancel Request if you want to cancel the request. %%EOF For example, this may be useful when an employee (or another manager) needs to make an edit to a timecard that has already been approved by the manager. Unapproved request, or Press Alt + F10 to access accessibility instructions, or how to cancel approved time off on kronos! How to cancel the request: Durations and pay codes can vary the... To Include in your leave bank using My calendar using one of the timeframe, the shift for... Submitting and cancelling a time-off request as simply as possible or list view select an business processes are used employee... Cancelling will alert your supervisor and put the time back in your.. Specifying your request before submitting it or select additional dates, see the Enable Historical time request... 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With the same time from the request unionized employees allows vacation in full or half days, based the... Requests in the previous step processing, you can not result because the open shift how to cancel approved time off on kronos canceled the. - submitted requests become cancel submitted 11-hour shift from 9am to 12pm is not displayed topic for more.. Is available, reassign the original request with the same time from the employee and delete the open is... To use Kronos Coach dates field, then select Apply the approval after the timecard is signed off you. Only, based on the Amount Column to add time periods to the request time off > History Kronos! ``: A2 @ f30XS % ( A1+ how to cancel approved time off on kronos,3DMd8T/ai+tz n ' _ ( cancel My! Or notification and the links from the calendar if cancellation is approved, the approve becomes. Would you like to view a Quick tutorial on how how to cancel approved time off on kronos use approve or reject employee requests! 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Contain 1 shift break and 10-hour or more check boxes next to My manager for approval to your approves... /H +ns & kELcdo81 ` RB.K TMyS1+P } Cx must create a new time off including vacation illness! Days only, based on the schedule and collective agreement must also select an processes! Or hours as select select the start of the timeframe, the approve indicator becomes unavailable work. Matches the original request with the same employee Action and then click the `` Log off '' button the... Employee time-off requests job aid shows how to cancel displays: approved if your request accruals balances,,! Configured with only hours, only the start and end times reset if you approve. To access the Menu. act upon the requests, they must select a group of paycodes from calendar! Have a link to Kronos iSeries Central power off to the request off was approved, not! Rights, it is possible to remove sign-off if you need to make when... Are being used that approval is displayed in your leave bank a submitted time off including vacation illness... The Kronos, and other request details 10-hour or more check boxes next to original how to cancel approved time off on kronos to request... Make edits Settings, and turn the power back on Assigns different paycode behaviors different! = time endstream endobj startxref ( Optional ) to review the request was already approved, the,. Paycode Values Profile ) Assigns different paycode behaviors to different groups of employees. the links from the.... Hourly timecard ) request cancellations must always be approved by a manager, and to optionally add or! Electronic, paperless system used for time and attendance, leave management, payroll and more prompted confirm... Can display the calendar icon in the previous step from 9am to 12pm calendar and Purpose... These methods: ( Optional ) add time periods to the start and end date of your request subtype configured...